Job Description

Job Description

Job Description

5 month contract with extensions

International Motors is seeking a highly organized and proactive Project Coordinator to support Project NorthStar, a multi-year SAP transformation initiative. This individual will partner closely with IT Project Managers, business stakeholders, and PwC (System Integrator) to coordinate project activities, manage large-scale meeting scheduling, support project reporting, and ensure effective communication across global teams.

This role is ideal for someone with experience supporting enterprise-level technology projects, PMOs, ERP implementations, or digital transformation initiatives who excels in organization, stakeholder coordination, and managing high volumes of activity in a fast-paced environment.

Responsibilities

• Coordinate and manage a high volume of meetings and workshops across global project teams using Microsoft Outlook and Teams.
• Proactively schedule project meetings up to four weeks in advance and manage calendar conflicts across stakeholder groups.
• Serve as a key liaison between project managers, business leaders, vendors, and project team members.
• Support project planning, scheduling, documentation, and status reporting activities.
• Assist with risk, issue, action item, and dependency tracking across project workstreams.
• Support PMO governance activities, including project documentation, reporting, and executive communications.
• Assist with onboarding and offboarding project resources, coordinating vendor access, and supporting project logistics.
• Maintain project schedules and dashboards using project management tools including Microsoft Project, Jira, Smartsheet, and related platforms.
• Support project financial activities including purchase order tracking, invoicing coordination, budget updates, and forecasting activities.
• Partner with project leadership to reduce administrative burden and improve execution efficiency.

Requirements:

• 3+ years of Project Coordinator, PMO Analyst, Project Management, or related experience.
• Experience supporting large-scale IT, ERP transformation projects.
• Advanced proficiency with Microsoft Outlook, Microsoft Teams, Excel, PowerPoint, and Word.
• Strong meeting coordination and calendar management experience across multiple stakeholder groups.
• Experience with project management tools such as: Azure DevOps (ADO), Microsoft calendar and excel.
• Experience with managing high volume access request.
• Experience with managing SAP reporting and leadership reporting experience.
• Excellent organizational skills with strong attention to detail.
• Exceptional verbal and written communication abilities.
• Ability to thrive in a high-volume, fast-paced environment, dynamically changing environments.

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