Job Description
Position Type: Secretarial/Clerical/Secretary - 10 month
Date Posted: 9/17/2026
Location: Cuba Middle School
The Special Education Office Secretary provides clerical and administrative support to the Special Education Department. This position serves as a primary point of contact for staff, families, and visitors while maintaining accurate, timely, and confidential student records and documentation.
Essential Duties and Responsibilities
- Answer phones, greet visitors, screen calls, and direct inquiries appropriately.
- Maintain accurate and confidential special education records.
- File IEPs, evaluations, and other required documentation promptly.
- Mail evaluations and other special education correspondence.
- Update student enrollment, demographic, and program information in the district's student information system.
- Process transfer requests and assist with documentation for student move-ins and move-outs.
- Assist with Disability Determination paperwork and related documentation.
- Assist in gathering information and submitting required reports to DESE
- Maintain the Special Education calendar and schedule meetings as needed.
- Monitor paperwork and communicate with special education teachers regarding missing or incomplete documentation.
- Order materials and supplies for the Special Education Department.
- Maintain organized files, records, calendars, and department documentation.
- Perform other clerical and administrative duties as assigned by the Special Education Director.
- Assist with breakfast and lunch duties.
Qualifications and Skills
- High school diploma or equivalent required; prior office, secretarial, or school experience preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks, meet deadlines, and work independently.
- Proficiency with computers, email, calendars, and standard office software.
- Ability to learn and effectively use district systems and special education software.
- Ability to maintain strict confidentiality regarding student information.
- Professional, dependable, and able to work effectively with students, families, staff, administrators, and outside agencies.
Job Tags
Work at office